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Open Access Publishing: How to submit your publications to ARAN

Open Access Publishing

How to submit your publications to ARAN

  • Go to your list of publications in IRIS and click on the red button  beside the publication you wish to upload and follow the prompts 
or
  • Email your publication to aran@nuigalway.ie and we'll upload it for you
  • Always claim your publications on IRIS on receipt of an email alert notifying you to do so
 

IMPORTANT NOTE:
The version required for ARAN is the final draft post-refereeing without the publisher's type-setting, formatting, logos and pagination (also known as the post-print). We check and adhere to publisher's policies and explicitly promote and link to the published version.

Which version of my article should I publish on ARAN?

  • The Library adheres to the publisher's policies relating to 'self-archiving' on institutional repositories such as ARAN 
  • Most publishers will not permit authors to make the published pdf version of their articles available in repositories
  • The version required for ARAN is the final draft after peer review and editing has occurred but before publication. It is the copy without  the publisher's type-setting, formatting, logos and pagination (also known as the post-print)
  • Authors should keep a suitable version of all articles for self-archiving in ARAN. PDF is the preferred format for ARAN to facilitate display and preservation
  • We check and adhere to publisher's policies and explicitly promote and link to the published version
  • Many articles have multiple authors. In order to avoid different versions of the same article being made available in different repositories we advise that you collaborate with co-authors on the version of the article to be used for this purpose

A word about social network sites...

  • Engaging with ARAN does not preclude engagement with services like ResearchGate and Academia
  • But note….
    • ARAN preserves your paper
    • ARAN ensures publisher-compliant version and timing
    • Checking copyright and publisher's reuse policies is one of the services provided by ARAN
    • This is not provided by services such as Academia.edu and ResearchGate
    • SHERPA/RoMEO states that the majority of publishers only permit reuse in the author's personal or their employer's website.

NOTE: Recommend that you upload to ARAN and link to it from the other services. We will have checked the publisher's policy before putting the paper online, so you can be sure that you will not be in breach of copyright.

What happens to your document after you upload it to ARAN?

On receipt of your file, the Library will:

  • Convert it to PDF to facilitate display and preservation
  • Establish the open access publication rights specified by the publisher of the item
  • Each ipublication you submit to ARAN will be checked by Library staff to ensure that your journal or publisher's policy has been met. The copyright and self-archiving policies of  publishers are checked using SHERPA RoMEO, the publisher's website or if necessary by contacting the publisher
  • Verify that the final manuscript (also known as the post-print) has been deposited. if the incorrect version has been deposited the author will be contacted by ticket email for the correct version.
  • Apply appropriate embargoes, copyright and licence statements
  • Make metadata publicly available immediately
  • Publish the final manuscript version on open access at the earliest date possible, taking account of any restrictions placed by the publisher or authors
  • Promote citation of and link to the official, published version.  Access to the publisher’s version may be restricted by password or payment controls set by the publisher.
  • Enable link from your IRIS profile to the open access version in ARAN
  • Facilitate harvesting by other repositories 
  • Notify the author by ticket email when their publication is on ARAN

Book chapters

  • Book chapters are difficult to discover.  Google and Google Scholar searches do not usually retrieve them. If they are in an open access institutional repository such as ARAN they become more visible
  • Some publishers allow book chapters to be self-archived in an Institutional Repository such as ARAN
  • Library staff will always contact the publisher for permission to archive on ARAN if they have not published a policy on their website