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Open Access Publishing: Open access publishing at NUI Galway

Open Access Publishing

Open Access Policy at NUI Galway


NUI Galway’s policy on Open Access to Research Outputs, adopted by the Academic Council in October 2015, aims to promote open access to the University’s publications. Authors of peer-reviewed articles and peer-reviewed conference papers resulting from research carried out at NUI Galway must deposit a copy in the ARAN (Access to Research at NUI Galway) repository. ARAN enables easy discovery of publications through global search engines such as Google and complements IRIS by linking from author profiles to the full text of University publications.

ARAN (Access to Research at NUI Galway) the Institutional Repository

The Library supports green open access publishing via the ARAN (Access to Research at NUI Galway) repository. The Green route involves no costs to researchers and enables you to deposit the final manuscript version of your papers in the ARAN repository, where they will be published on open access and usage statistics will be readily available to you. The Library will work with you and will manage most of the process. 

ARAN (Access to Research at NUI Galway) is the digital collection of open access scholarly publications from NUI Galway. ARAN collects, preserves and makes freely available scholarly communication, including peer-reviewed articles, working papers and conference papers created by NUI, Galway researchers. Where material has already been published it is made available subject to the open-access policies of the original publishers.

ARAN has attracted over six million hits (downloads and page views) to date, leaving no doubt that adding your publications to it boosts your citations and increases the visibility of your research. It is the definitive showcase for research from NUI Galway. Don’t miss out on the benefits.

Benefits for the author

  • Increased exposure / impact
  • Potential readership is greater than that for publications where the full-text is restricted to subscribers only. ARAN has attracted over six million hits (downloads and page views) to date
  • Long-term access and preservation
  • Compliance with funders requirements
  • Extra discoverability through global search engines such as Google and harvesting services like Rian
  • ARAN is a showcase for author, College, School, NUIG
  • Link from IRIS profile to fulltext in ARAN and NUI Galway website
  • Usage statistics
  • Explicit promotion of and link to your published article
  • Very little admin required on your part
  • Compliance with University Open Access Policy which requires that "authors  of peer-reviewed articles and peer-reviewed conference papers resulting from research carried out at NUI Galway must deposit a copy in the ARAN (access to Research at NUI Galway) repository. The final manuscript version should be deposited upon acceptance for publication"

What type of material can I publish on ARAN?

We accept the final accepted peer-reviewed drafts (or final drafts where not peer-reviewed) of the following forms of scholarly communication from academic staff and researchers:

  • Peer-reviewed articles
  • Working papers
  • Conference papers
  • Conference proceedings
  • Book chapters
  • Technical reports
  • Datasets
  • Books (monographs)
  • PhD Theses

Items that are not accepted include:

  • Learning objects (e.g. power point presentations for lectures)
  • Metadata (citations) without a full text item 

Where a paper has multiple authors some collaboration and agreement regarding adding articles (also known as self-archiving) to ARAN will be necessary e.g. who should supply the final manuscript version for ARAN. Only one author needs to supply the publication to ARAN.

Staff at NUI Galway can deposit in ARAN co-authored papers where the lead author isn't a staff member at NUI Galway.

Which version of my article should I publish on ARAN?

  • The Library adheres to the publisher's policies relating to 'self-archiving' on institutional repositories such as ARAN 
  • Most publishers will not permit authors to make the published pdf version of their articles available in repositories
  • The version required for ARAN is the final draft after peer review and editing has occurred but before publication. It is the copy without  the publisher's type-setting, formatting, logos and pagination (also known as the post-print)
  • Authors should keep a suitable version of all articles for self-archiving in ARAN. PDF is the preferred format for ARAN to facilitate display and preservation
  • We check and adhere to publisher's policies and explicitly promote and link to the published version
  • Many articles have multiple authors. In order to avoid different versions of the same article being made available in different repositories we advise that you collaborate with co-authors on the version of the article to be used for this purpose

Term and conditions attached to publishing in ARAN

Researchers submitting material to ARAN must do so under the terms of a deposit agreement and a user license. The Deposit Agreement has been framed by the Technology Transfer Office and outlines the responsibilities of the depositor and of the library. See also the Mediated Deposit Agreement. The user license outlines conditions under which a user can use material deposited in ARAN. The Creative Commons Share-a-like end-user license has been approved by the Technology Transfer Office.  Read a summary of the Creative Commons Share-a-like end-user license here. 

Usage statistics

A wealth of statistical information for publications that you’ve uploaded to ARAN is available.  Find your most popular publications on ARAN based on either item views or downloads or the most popular items and authors for your College, School or Research Centres.  If you want to know where readers of your publications come from consult the statistics by country.  Customised reports can be created and emailed to you at required intervals. For more information view the User Guide which is arranged as a series of questions and answers. If the statistical information you require is not covered by it or you require a customised report please email your query to