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Digital Literacy: Microsoft Word

Introduction

Microsoft Word

Microsoft word is useful when writing essays, putting together reports, collecting information and creating flyers. Microsoft Word offers a number of functions that help in the creation of these documents. An online version of Microsoft Word also exists where you can create and edit word documents without having the software installed on your computer. (To gain access to the online version you need to have a Microsoft account set up, you can use your NUIG student email address and password to login to access this feature).

In this section we will briefly look at Microsoft Word. We will give you some tips and tricks for using Microsoft Word for college assignments and links to tutorials for further learning. 

Skills in Microsoft office are extremely useful for future employment and you should be improving your skills throughout your course duration. 

Word 2013 - Get Started

If you have never before used Microsoft Word and don't know where to begin Microsoft Office offers a number of training videos to get you started: 

Start using Word - Video 1 of 5:

The above is part 1 of 5 introductory videos, links to the other 4 is included below: 

Microsoft Word 2 - Text formatting

Microsoft Word 3 - Spelling and Grammar

Microsoft Word 4 - Tables

Microsoft Word 5 - Track changes

Microsoft Word Page Numbering

The below video explains exactly how to have differing page numbers within your document. For example you may want to have no numbers on your cover page, roman numerals on your contents page and page numbers beginning with one on your first chapter. This video walks you through how to achieve this.

Microsoft Word - Tips & Tricks

Save As:

Allows you to dictate the file type you wish to save the file as. Useful if you are being asked to submit a PDF of an essay or project. 

  Click here to learn how to use this feature  

Insert Smartart

Smart art allows you to show a visual representation of any data or statistics. The charts are versatile, just like the user-friendly data represented separately in MS Excel to smooth out the whole data-input-to-graph process.            

  Click here to learn how to use this feature  

Insert Hyperlinks

This is a good one to use when creating a document that will be read and viewed on a computer. You can insert hyperlinks that link to other parts of your document. For example you could create an interactive contents page that allows viewers to click on the chapter or section title and be brought directly to that page. 

  Click here to learn how to use this feature  

Click on the section entitled: Create a hyperlink to a location in the current document or another document to learn how to do that. 

Headers & Footers

Headers and footers are useful as they allow you to add information to every page in your document. An example of a footer would be page numbers and an example of a header would be a chapter heading.

  Click here to learn how to use this feature  

Cover Page Templates

Microsoft Word has a number of templates available for cover pages. This is useful when an essay or report you are creating needs a cover page with the title of the project and other information on it. 

  Click here to learn how to use this feature  

Search & Replace

This is a useful feature if you discover upon finishing a document that you have misspelled a name or word. You can simply search for the word and with one click replace all misspellings of that word with the correct one. 

  Click here to learn how to use this feature  

Spell Check

Spell check is useful when you want to do a quick spelling sweep of a document, while this is a useful feature we would still recommend you proof read the document yourself a few times to ensure it is ready for submission.  

  Click here to learn how to use this feature  

Table of Contents 

The table of contents is useful for any project that has different chapters or sections. Microsoft Word allows you to link the table of contents to sections of a paper and page numbers will change to reflect changes made in a document. 

  Click here to learn how to use this feature  

Insert Images

Occasionally it is useful to insert images into a document to back up a point made in an essay or to give an example of what you are speaking about. 

  Click here to learn how to use this feature  

Keyboard Shortcuts

As you get more used to using Microsoft Office it can be useful to get to grips with the keyboard shortcuts available to use while creating and editing a document. Examples of shortcuts include opening a document (ctrl + O), saving a document (ctrl + S) or selecting the entire document (ctrl + A).

  Click here to view the full list of shortcuts available  

Page Numbers

For more advanced page numbering help, such as working with documents that are divided into sections, using fields to add page numbers to headers, and starting page numbering later in a document, see the related links below:

For more basic page numbering click the link below. 

  Click here to learn how to use this feature